Use of the Outlook Automatic Replies (Out of Office) feature is tied to the use of Outlook with a Microsoft Exchange account. If you're using Outlook with a Gmail or Google Apps email account, please click here to see instructions on setting up an out-of-office message in Gmail. If you're not sure which type of account you have, open a ticket with the Helpdesk and a technician will find out for you.
Follow these steps to enable out-of-office auto-replies in Outlook 2010 and 2013:
- In Outlook, click on your Exchange account's Inbox.
- Select the File tab and then click the Info tab in the menu.
- Click Automatic Replies (Out of Office). If you don't see this option your are either not connected to a Microsoft Exchange server or you have selected an Inbox of a non-Exchange account.
- In the Automatic Replies window, check the Send Automatic Replies box.
- If you want to set a start and end time for your reply, check the Only send during this time range box. Then, set the Start time and End time.
- Enter the out-of-office message you'd like senders in your organization to see in the Inside my organization tab. In the Outside my organization tab you can enter a separate out-of-office message for those senders.
- Click OK.
If you selected a time range in step 5, the automatic reply will be sent until the date and time set in End time. If no End time was set you'll need to repeat steps 1 through 4 and check the Do not send automatic replies box in order to turn off the automatic reply.